Kan Do Guide
Every feature, explained.
In-depth guides to everything Kan Do can do, from your first board to Siri, Shortcuts, widgets, and AI assistants. Start with the basics or jump straight to the feature you're curious about.
Getting Started
What Kan Do is, how it's laid out, and your first ten minutes.
Organizing
Spaces hold projects, projects hold boards, and tags cut across everything.
Spaces and Projects
How to create, edit, reorder, duplicate, export, archive, and delete spaces and projects.
Boards and Columns
Adding tasks, dragging cards, sorting and filtering columns, dividers, reordering, and every item in the column menu.
List View
Show any project as a single sortable list instead of a board, and choose which view is the default.
Tags
Creating tags, nesting them inside each other, applying them to tasks, and filtering by them.
Archive and Task Completion
What happens when you complete a task, how the archive works for tasks, columns, and projects, and how to restore things.
Tasks
Everything a card can carry, and everything you can do to it.
Tasks and Cards
Every field a task can hold, what shows on the card, the task pane, subtasks, links, location, history, and the full context menu.
Dates and Repeating Tasks
Due dates and times, start dates, how Today and Upcoming read them, and every repeat option.
Reminders and Notifications
Alert When Due, Alert Until Done, Alert at Start, snoozing, location alerts, app badges, and how reminders behave across devices.
Cover Images and Attachments
Adding a cover to a card, choosing Left Strip, Square, or Widescreen per project, attaching images and files, previews, and exporting attachments.
Moving and Multi-Select
Move to, the destination picker, dragging onto the sidebar, and acting on several tasks at once.
The Notes Editor
Every formatting tool, the Markdown shortcuts that turn into formatting as you type, the keyboard bar on iPhone and iPad, links, code blocks, colors, and full-screen writing.
Smart Lists & Calendar
The built-in lists, the ones you build yourself, and the calendar.
Smart Lists
Exactly what Inbox, Today, Upcoming, and Flagged include, how they're sorted, Group by Time, and how new tasks made inside a list behave.
Custom Smart Lists
Build your own lists with filters for tags, dates, times, location, flag, priority, spaces, and projects, with Include and Exclude.
Calendar
The week and month views, dragging tasks between days, start-date chips, filtering, and what the calendar shows.
Settings
Appearance, themes, icons, typography, and every switch in Settings.
Appearance and Themes
Light and dark, the four themes, Multicolor vs. Single Color, the App Icon picker, sidebar options, and what opens at launch.
Typography and Layout
Fonts, the default text style, widget text size, and every slider that controls the size of sidebar items, cards, columns, and notes.
Settings Reference
Every tab and every option in Settings, on one page, with a pointer to the guide that explains it.
Sync & Your Data
iCloud sync, local backups, recovery, import, and export.
iCloud Sync
How sync works, what it needs, what syncs and what doesn't, the Sync status screen, and Sync Now.
Backups and Recovery
Daily local backups, the recovery screen, Restore from Local Backup, Re-download from iCloud, Re-upload All Data, and merging duplicate copies.
Import and Export
Importing from Apple Reminders, exporting and importing project files, duplicating projects, exporting attachments, and printing notes.
Automation & Integrations
Siri, Shortcuts, widgets, the share sheet, Spotlight, links, and AI assistants.
Siri
What you can say to Siri on iOS 27 and macOS 27, how projects and columns map to Siri's lists and sections, and the phrases that work on any version.
Shortcuts
Every Kan Do action in the Shortcuts app, its fields, the Task variable's properties, and example shortcuts.
Widgets
The Tasks widget in every size, Lock Screen widgets, the New Task control, choosing a list and where + adds tasks, text size, and how widgets refresh.
Share Sheet
Saving web pages, text, images, and files into a new or existing task from any app on iPhone and iPad.
Spotlight and Links
Searching tasks from Spotlight, and every kando:// link that opens a task, list, project, or the new-task screen.
AI Assistants (MCP)
Let Claude, ChatGPT, Codex, Cursor, and other assistants read and manage your tasks on the Mac through Kan Do's built-in connector.
Platforms
What's different on each device.
Kan Do on the Mac
Menu bar commands, windows, the resizable task pane, zoom, drag and drop from other apps, and Mac-only behaviors.
iPhone and iPad
Gestures, the task sheet and pane, the keyboard bar, Edit mode, shake to undo, iPad extras, and how Kan Do adapts to iPhone Duo.
Apple Vision Pro
How the full Kan Do app works in visionOS, the task overlay, appearance, and what's different from iPad.
Apple TV
What the read-only Apple TV app shows, how to navigate it, and how it stays in step with your other devices.
Apple Watch
Browsing lists and boards on the wrist, checking tasks off, adding tasks, complications, and Siri and Shortcuts on the Watch.
Keyboard Shortcuts
Every keyboard shortcut on the Mac and on iPad with a hardware keyboard.
Help
Answers, fixes, and what changed in each version.